Request Records

School Records Request


To request student records, send record request to: 
Email:registrar@pavcsk12.org
Fax: (866) 700-7064

 

Parent Records Request

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For HS Students Only (Grades 9-12)

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Progress Reports (K-8), PSSA Scores, Other Documents

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(Anything but Change of Address, Ex: Phone Number, email, emergency contact change)

Additional Requests

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Your FSC will guide you through the change of address process. Please contact your FSC with the following information:

  • New address
  • Effective date (date of move)
  • Whether there is a change to another school district
  • Phone number

Once your paperwork has been submitted to PA Virtual, The Operations Department: coa@pavcsk12.org 484-680-7756 will finalize the process.

FAQ

TO COMPLETE THE PROCESS – PA VIRTUAL NEEDS PROOF OF RESIDENCY AND NOTIFICATION FORM-YOUR FSC WILL PROVIDE YOU WITH THESE FORMS

The Pennsylvania Department of Education requires that PA Virtual maintain a current Enrollment Notification Form and proof of residency form on file for each student. A new form is required anytime part of your address information changes and must be submitted by PA Virtual to your local school district within 15 days of the change. Once the attached Change of Address form is completed and returned, your address change will be considered complete.

When PA Virtual is informed that a family has moved, we will place a hold on your internet service provided reimbursement check and ink shipments until the enclosed forms are completed and returned to us along with proof of residency. Please be advised that address changes are not considered completed until all forms are returned and complete.

Please keep the following in mind –

  • As per PDE guidelines the notification form and proof of residency must be returned to us within 5 business days.
  • Electronic signatures are NOT acceptable.
  • Notification forms cannot be processed without proof of residency.
  • P.O BOXES CAN ONLY BE ACCEPTED ALONG WITH A STREET ADDRESS.

The following forms are considered acceptable proof of residency:

  • Mortgage statement/Lease/Utility Bill/Insurance Statement – Full Document (all pages)
  • PA Drivers License/Identification Card/Vehicle Registration
  • Federal or State Tax Document/Paycheck Stub w/Address of Employee & Employer
  • State form notifying Department of Welfare of child’s new address
  • Residency Affidavit

A valid proof of residency from the list above is required from the owner of the property in which the student is living.

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Inspecting and Requesting Copies of Education Records

Upon receipt of a written request from a parent or legal guardian to inspect, review or obtain a copy of the education record, the school district must grant the request within a reasonable period of time, but in no case should that time period be longer than 45 calendar days from the date of the request.

Correcting Records

In addition to the right to access and review a student’s education records, FERPA also guarantees parents informal and formal procedures to amend or delete education records that are inaccurate, misleading or violate the student’s privacy or other rights. Parents can submit a written request to the principal or special education administrator that the school amend or delete information in the education record. The school must respond within a reasonable period of time as to whether it will comply with the request or not. If the school agrees to amend or delete the record, parents may want to obtain a copy of the corrected record after allowing the school a reasonable period of time to make the correction or deletion.

What Records Are Available for Parent Inspection & Copying?

The right to inspect and obtain copies of student records is guaranteed to parents under the federal law called the Family Education Rights and Privacy Act (FERPA). Education records are defined as: records, files, documents, and other materials that contain information directly related to a student and are maintained by an educational agency. Records may include any information or data recorded in any medium, including, but not limited to handwriting, print, tapes, film, microfilm, microfiche and electronically stored data.

Among the documents excluded from the definition of records available for inspection are personal notes kept by teachers and other school personnel if these documents are not revealed to any other individual except a substitute. Records kept by a school’s law enforcement unit are not available for inspection if those records are maintained apart from education records and are not disclosed to anyone other than law enforcement officials within the jurisdiction.

You may fax or email your request form to the Registrar’s Office. All contact information can be found on the main page.

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Proof of Enrollment requests are in letter format and must have detailed information regarding why letter is needed i.e. name of person letter is being given to, company name, detailed description of matter or issue. The urgent nature of these requests is understood but please allow for 7-10 business days for your letter to be sent out. Please include the address where the letter is to be sent. Letters can be emailed to the necessary party directly or put in regular mail. However if you wish to pick-up the letter from the office please click on the link for instructions Document(s) Requests.

Social Security forms can be received by mail, fax or email. Please include address where forms are to be sent, and allow 7-10 business days for the handling of your request.

You may fax or email your request form to the Registrar’s Office. All contact information can be found on the main page.

Registrar Contact Information

Email:  registrar@pavcsk12.org
Fax Number: (866) 700-7064

Registrar Staff

Registrar: Damon Key
Office: (484) 680-7745

Assistant Registrar: Paige Appler (Last Names A-M)
Office: (484) 680-7723

Assistant Registrar: Myla Thomas (Last Names N-Z)
Office: (484) 680-7740

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